Who we are
Our contact details
Name: The Sabre Club Limited
Address: 8 Beulah Hill, London, SE19 3LS
Our website address is: https://thesabreclub.uk.
The type of personal information we collect
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics (for example, name and contact details)
- Email addresses
- Subscription information where you subscribe to updates
- Facebook, Twitter and other social media profiles where you interact with us on those platforms.
- Pictures in which you are tagged that you provide us with for the purposes of profiles and articles
Information held by Ophardt.
As administrator of the mini federation within Ophardt, the fencing software and database provider with which The Sabre Club is contracted, we have access to certain data such as dates of birth.
All data held by Ophardt is the subject of a personal data protection contract between The Sabre Club Ltd and Ophardt which protects that information from being misused either by Ophardt or by The Sabre Club.
The Sabre Club does not store that data on its own servers and does not use it except within the Ophardt system.
Ophardt’s data protection policy can be found at https://fencing.ophardt.online/en/terms
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- Subscription to updates
- Subscription to newsletters
- Subscription to other items on the website
- Registering for courses
- Through you contacting us with comments and or feedback
- If you provide contact details
- When you pay us for services we will see your identity so we can issue a receipt or book your place on a course or at an event but we will not store any financial data.
- Pictures are obtained either directly from you or from photographers or other organisations with your explicit consent except where we have taken the photographs ourselves in covering an event where photography is permitted.
We use the information that you have given us in order to provide you with updates and newsletter and receipts.
We may share this information with event organisers we are working with if we are registering you for an event but this will be limited to the information necessary to contact you.
We may also share this organisation with our parent organisation The Sabre Club Charitable Foundation. They will not share your data obtained through us with any third party organisations.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Peter Howes via email or by post at the addresses at the top of this policy.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How we store your personal information
Your information is securely stored at the company’s offices and on the website which is hosted by WordPress.
We keep email addresses and any other contact details for three years after they have ceased to be used. We will then dispose your information by deleting your data from all our systems both electronic and paper where relevant. Any data held on paper is shredded in a cross shredder.
Further details on specific aspects of the website are given below.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Event Calendar Subscribe extension
Event Calendar ticketing extension
The plugin collects IP addresses when the respondent answers to “Was this answer helpful ? ” question. This functionality is optional. The IP is collected to avoid duplicate voting and is stored in WP database. IPs can deleted from Database upon request.
Your data protection rights
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org or by phone on 07870221991 or by post at 8 Beulah Hill, London, SE19 3LS, UK if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at [Insert your organisation’s contact details for data protection queries].
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Last updated: 20/11/2021